Legal
Privacy policy
This is starter copy prepared during the website rebuild. It must be reviewed and approved by ODART and its legal reviewer before launch.
Draft
Draft privacy policy
Draft — legal review required
This page is a starting point only and is not legal advice. [INSERT ODART-APPROVED PRIVACY POLICY], including the items listed below.
Information collected
ODART's website currently collects information only through forms you choose to submit — for example contact, volunteer interest, email updates, and agency requests. Those forms are not yet connected to any inbox, database, or CRM. [INSERT FINAL LIST OF FORMS, FIELDS, RECIPIENTS AND STORAGE LOCATIONS]
How information is used
Information is used to respond to your enquiry, process volunteer applications, and coordinate with partner agencies where relevant. [INSERT CONFIRMED USES, INTERNAL ACCESS CONTROLS AND ANY SHARING WITH PARTNER AGENCIES]
Cookies, analytics, and third parties
No analytics, advertising pixels, or tracking tools have been installed as part of this rebuild. Third-party embeds currently include YouTube video players (loaded through youtube-nocookie.com) and an externally hosted exercise map. [INSERT ANY ANALYTICS OR TRACKING ODART DECIDES TO ADD, PLUS COOKIE DISCLOSURE AND CONSENT APPROACH]
Donations and store purchases
Donation and store checkout are handled by external providers. [INSERT PROVIDER NAMES, WHAT DATA THEY RECEIVE, AND LINKS TO THEIR PRIVACY POLICIES]
Retention and deletion
[INSERT RETENTION PERIODS AND DELETION PROCESS]
Volunteer registration (VPOIDS)
Volunteer registration may be handled on an external system. [INSERT VPOIDS OPERATOR, DATA HANDLING AND PRIVACY REFERENCE]
Contact
Privacy questions can be sent to info@odart.org or by mail to 525 Aviation Way, Albany, OR 97322. [INSERT DESIGNATED PRIVACY CONTACT IF DIFFERENT]